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What Systems or Programs Do You Use For Tracking Business Sales And Expenses?
I realize it is vitally important to stay organized and track incoming sales, outgoing expenses, training, marketing, etc.
There are so many different ways to potentially track sales, business expenses, and all things connected to sustaining and growing a business.
Whether it is Quick Books, Excel or any other tracking program, what systems or programs do you use to help you keep track of all of these important things so you are prepared for reporting taxes, etc?
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4 Replies
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I’m using Godaddy Bookkeeping. It connects to my PayPal and tracks everything. I have to tag transactions by expense type – but it learns as I go and I have less tagging to do as time goes by.
I spits out data for my taxes – keeps things simple enough ✔
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I just use a simple Excel spreadsheet, though I’m thinking about switching to Google Sheets because I can access it on my phone on the go (to make good use of time stuck waiting somewhere). I don’t have a ton of stuff to enter though – if I did, I’d be looking into a more automated (read: paid) solution like Kelly has.
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I started using QuickBooks (since I can use it at my job as long as I’m not “on the clock”) but I really hate it! It does have great features for keeping inventory counts and such, but I have vision problems and there is no way to make it larger on the screen, so I have printed and archived all my info. (also, I am hoping to one day not work there, so it is a bit crazy to use software that I won’t always have access)
I am now using a spreadsheet for bookkeeping and record keeping. I won’t pay for Excel or MSOffice. I bought an office software from SoftMaker It has PlanMaker(spreadsheet), Presentations(publishing and presentation software), and Textmaker(word processor). The interface is very similar to Microsoft Office (ribbons and what is on each is almost identical).
Since I do events, I actually track on a notebook that fits in my purse, but then afterwards, I transfer to the spreadsheet. That sounds like I do it the second I get home but actually it’s more like in that next week sometime. :-)
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As much of a techie and app geek as I am – I’ve been using Excel spreadsheets for a number of years.
A decade ago when I started, I got QuickBooks and had a set-up walkthrough from our accountant. It made sense to him, it never made sense to me! I disliked the program and when it was going to force me to upgrade to keep using it (at a significant cost) – I said nope.
I tried Wave – an online, cloud-based, free accounting software – it was simple. But my small local bank wouldn’t talk to it. so there went the automation aspects as I would have to manually upload and update. DO check that your bank’s systems talk to any of the online apps.
I briefly looked into Xero and Freshbooks as well – both could be good options and are designed for small business, for online, and to be simple.
I keep meaning to go back to trying an online app – and GoDaddy Bookkeeping is at top of list with lots of recommendations from folks here. IF it talks to my bank I will do that this year.
